Administrative assistant

https://refugeesjobs.ca/Jobs/jobsdetails/4054

Job Description

Responsibilities Tasks Coordinate the flow of information within the team Plan and organize daily operations Train staff Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Liaise with management, union officials and HR consultants Type and proofread correspondence, forms and other documents Perform data entry Maintain and manage digital database Experience and specialization Computer and technology knowledge MS Excel MS Outlook MS PowerPoint MS Word Enterprise resource planning (ERP) software Information technology MS Project Project management software SharePoint Human resources software MS Office Adobe Acrobat Reader Electronic mail Technical terminology Legal Engineering Business Area of work experience Purchasing, procurement and contracts Area of specialization Reports and records Contracts Invoices Charts, tables, graphs and diagrams Project management Business process management Accounting Additional information Security and safety Criminal record check Transportation/travel information Own vehicle Valid driver's licence Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large caseload Large workload Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner Benefits Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits Financial benefits Life insurance Mileage paid Registered Retirement Savings Plan (RRSP) Long term benefits Long-term care insurance Other benefits Free parking available Other benefits Team building opportunities Travel insurance